Jobs at the Library

Submit an Online Application for Employment »

The library accepts online applications only. If you require assistance or an accommodation to complete the application process, please call Human Resources at 269-553-7931. The library does not accept unsolicited resumes. You may apply for a specific job posting or for a position for which there is a continuous recruitment process (such as Library Aide).

An Equal Opportunity Employer

Equal Employment Opportunity is a fundamental principle at the Kalamazoo Public Library, where employment opportunities, development and advancement are based on job qualifications without discrimination based on race, color, religion, gender, gender identity, sexual orientation, age, national origin, veteran status, disability, height, weight, familial status, marital status or any other characteristic protected by applicable law.

Kalamazoo Public Library’s commitment to equal opportunity is applied to all personnel policies and practices, including but not limited to, recruitment and hiring, training, promotion , transfer, compensation, benefits, discipline, termination as well as social and recreational activities. The library will make reasonable accommodations for employees and job applicants with disabilities.

The library respects the diversity that exists within our community and among our employees and strives to maintain a workplace culture based on inclusiveness where respect, equity and positive recognition of differences are cultivated.

Tips for Applicants

  1. You will need to have a valid email address. You will be asked to create a username and password when registering on the application website.
  2. Read the job posting carefully before you complete your application. Note the minimum qualifications, schedule requirements, physical demands and work environment.
  3. Provide details of your work history. Provide descriptions of duties and responsibilities.
  4. Fill out the application completely. Make sure you have everything you need to know with you: dates of previous employment, names and addresses of previous employers, supervisor’s name and contact information. Demonstrate in your application why you are qualified for this position.
  5. Read and follow instructions carefully. Ensure that you complete all application requirements listed on the job posting. Incomplete applications may not be accepted.
  6. Submit materials electronically. You will have the ability to add your resume and cover letter to your application.
  7. Read the attestation carefully before signing and submitting your application.



Current Job Listings


Head of Facilities Management

The Kalamazoo Public Library is currently seeking a Head of Facilities Management to provide leadership for all building and grounds care, construction and renovation projects and safety and security systems. This is a unique opportunity for an accomplished professional to lead internal Facilities operations and serve the local community by providing beautiful and welcoming library spaces

Position Summary: Responsible for the management of the operations and personnel of the Facilities Management Department to include planning and design, construction, maintenance, cleaning and security of all library facilities, infrastructure and grounds. The Head of Facilities Management is expected to provide leadership and vision for the department, instill high service standards, and administer the department resources in alignment with the Library’s strategic plan. Reporting to the Library Director, the Head of Facilities Management is a member of the library’s senior management team.

Duties and Responsibilities: 
1. Leads the overall planning, design and development of all library buildings, grounds and workspaces.
2. Leads departmental strategic planning and problem-solving efforts; evaluates appropriate staffing levels and resources; develops and evaluates processes and workflows that support the provision of quality services.
3. Provides direct supervision of custodial, technical and administrative personnel assigned to department. Leads all activities related to hiring, scheduling, training, coaching, performance management, and professional development. Assures that FM staff operate within the policies and procedures of the Library and applicable federal, state and local laws.
4. Manages the inspection of library buildings and ensures compliance with MIOSHA/OSHA, ADA, local building codes and other applicable regulations.
5. Manages all infrastructure repair and renovations projects by identifying and managing resources, bid process, contract compliance, and vendor/contractor performance. Provides design work for building modifications that do not require architect-certified drawings. Ensures that all design and construction contracted by the library meets current statutory, regulatory, and zoning requirements.
6. Responsible for the safety and security of property, buildings and occupancy including access control system, life-safety and security equipment and the procedures that govern monitoring and response. Serves on the Safety and Security Committee and assists with the review and revision of safety and security procedures; provides staff training as needed.
7. Manages the operation and inspection of all building equipment: boilers, industrial and residential HVAC equipment, security system, fire alarms and building automation system. Maintains maintenance programs to optimize the life of the library’s physical assets and property. Ensures that facilities meet government regulations and environmental, health and security standards.
8. Develops and monitors multi-year departmental budgets (capital and expense) to include strategic library improvements, deferred maintenance, building expenditures, repairs and replacements. Develops life cycle analysis and provides regular reporting on all substantial assets within the control of the Facilities Management Department. Facilitates long range capital planning.
9. Promotes sustainability initiatives and practices. Manages integration of sustainability in operating practices, plans and projects. Improves sustainable supply chain management, enhance energy security and resilience for critical operations, and reduce chemicals in facilities operations and carbon footprint.
10. Engages in review, negotiation and administration of contracts with vendors for building repair, maintenance, replacement services, cleaning services, grounds keeping services, materials, supplies, equipment, and others for the purchase of items and services for Library facilities.
11. Coordinates the delivery and logistics to all facilities.
12. Performs library-wide administrative duties; participates in management team meetings and other library committees as assigned; works with other department heads and staff on library-wide matters; represent Library in external organization and activities; serves as administrator on call.

Professional Competency 
Job Knowledge and skill: Demonstrates broad, in-depth, and up-to-date knowledge of pertinent fields and awareness of current trends in area of specialty. Acts as a resource to others; freely and willingly shares new trends and technology with others.
• Maintains knowledge of current practices and data used in delivering facilities maintenance services, housekeeping/custodial services, furniture fixtures and equipment care.
• Manages processes toward daily facilities management, including maintenance, upkeep and housekeeping.
• Demonstrates basic knowledge and understanding of energy and utilities management and institutional policies related to energy usage and conservation.
• Demonstrates detailed functional knowledge of Metasys HVAC software and lighting control.
• Demonstrates ability to produce construction drawings using AutoCAD software.
• Maintains knowledge of current products and technology for floor covering, wall covering and other fixed assets.
• Assesses space usage and recommends plans based on function and usage data.
• Creates systematic planned replacement cycles.
• Maintains knowledge of applicable statutory, regulatory and administrative requirements relative to departmental operations and ensures department compliance.
• Demonstrates understanding of renovation/construction terminology.
• Demonstrates mechanical/electrical aptitude and proficiency with building trade tools.
• Demonstrates knowledge of OSHA/MIOSHA health and safety regulations and their application to library facilities management.
• Demonstrates well-developed problem solving and troubleshooting skills.

Minimum Qualifications 
• Bachelor degree in facility management/engineering related discipline or equivalent with a minimum of five years’ experience in management of complex building operations.• Minimum of three years supervisory experience in motivating, training, appraising, and directing the efforts of staff.
• Functional knowledge of Building Automation Systems. 
• Previous experience managing complex infrastructure projects.

$66,490 - $88,490 annually. Comprehensive benefits package includes health insurance, fully paid dental, vision, LTD and life insurance; fully paid retirement; vacation, sick leave, and holidays.
Position Type: Full-time/Regular/Exempt

Deadline for applications is Monday, February 19, 2018



IT Internship
Web Content and Systems Support

Position Summary: Provides support to the Web Coordinator for website content development and maintenance, Content Management System (CMS) maintenance, web writing and implementation of WordPress and custom PHP/LAMP solutions. Intern will be assigned to the Web Coordinator but will have the opportunity to experience work within other IT areas and work groups.

$11.25 per hour

15-20 hours Monday – Friday. Schedule will be set by semester.

Duties and Responsibilities: 
• Assists with web content development and maintenance in a WordPress/LAMP framework.
• Assists with Word Press CMS development and maintenance.
• Assists with web content migration within the WordPress CMS environment.
• Contributes to the planning, development and implementation of WordPress website environment.
• Provides computer/technology support to patrons using digital lab.
• Maintains and assists staff with staff picks blogs on KPL website.
• Performs other duties and special projects as assigned.

Minimum Qualifications 
• Currently enrolled in a college degree program in Information Technology/Computer Science or related.
• Excellent written communication skills and web writing skills
• Ability to communicate technical information to non-technical users.
• Demonstrated proficiency in Microsoft Office products.
• Working Experience with WordPress, PHP, HTML, XML, CSS.
• Ability to perform routine code and content editing.
• Evidence of excellent attendance, punctuality and dependability.

A current employment application and resume is required for consideration. Follow the “Submit an Online Application” link at the top of this page to apply.

Applications will be accepted until positions are filled



IT Internship
Integrated Library System (ILS) Support

Position Summary: Assists with the installation, implementation, operation, and management of the Integrated Library System (ILS), online catalog, related applications, and 3rd party vendor products under the supervision of the ILS specialist. Responsibilities include providing configuration, development, support, maintenance, training, documentation and problem resolution for these systems.

$11.25 per hour

15-20 hours Monday – Friday. Schedule will be set by semester.

Duties and Responsibilities: 
• Assists with the operation of the library’s integrated system (ILS) and online catalog by maintaining configuration policies and access tables, documenting the system configuration, identifying and resolving problems relating to records, access, system functionality, operation, or user practices.
• Provides support for bibliographic utility software by working with the ILS Specialist to resolve functionality and access problems and helping with the installation and configuration of the software.
• Assists with ILS components upgraded to the most current stable versions.
• Collects and analyzes statistics from the online catalog, user database, bibliographic utilities, and generates reports.
• Installs and maintains cataloging and circulation specific equipment.
• Identifies, loads, and formats bibliographic and other records into the ILS databases.
• Works with fellow IT staff to resolving problems that arise due to incompatibilities between ILS applications and the library network or PC equipment.
• Performs other duties and special projects as assigned.

Minimum Qualifications 
• Currently enrolled in a college degree program in Information Technology /Computer science or Library Science.
• Demonstrated proficiency in Microsoft Office products.
• Experience with relational database concepts and previous experience with UNIX, Linux, Apache, MySQL, PHP, HTML, XML, CSS, BASH, SSH, jQuery.
• Ability to perform routine code and content releases.
• Working experience with WordPress.
• Experience in web development with proficiency in Linux (Ubuntu).
• Experience in object-oriented programming.
• Ability to communicate technical concepts to non-technical personnel.
• Evidence of excellent attendance, punctuality and dependability.

A current employment application and resume is required for consideration. Follow the “Submit an Online Application” link at the top of this page to apply.

Applications will be accepted until positions are filled



Professional Substitute Librarian

Please Note: Applications for this position are accepted on an ongoing basis.

Position Summary: Responsible for duties that support reference and reader’s advisory services at children’s, teen and adult public service desks.

Duties and Responsibilities

Assists patrons at adult public service desks: helps locate materials; answers reference and reader’s advisory questions; instructs patrons in use of all library resources.

Minimum Qualifications

1. Master’s degree from an ALA accredited library school with coursework pertaining to public libraries.
2. Basic knowledge of library operations

Physical demands and work environment

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Physical demands: While performing the duties of this job, the employee is required to travel independently within the office and patron areas of the library and in the communities served. In the work environments described below, the position requires verbal and written conversation with others, sitting, standing, walking, reaching, lifting/moving objects up to 25 pounds, and use of hands to finger, handle, or feel objects, tools or controls. The position occasionally requires standing, walking, sitting and speaking for extended periods of time. Vision abilities required by the job include close vision.

• Work environment: Work will be performed in an office environment, library spaces, and in the communities served. Some local travel outside the library is required. While performing the duties of this job outside of the library environment, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually low to moderate.

Schedule:  Days, evenings and weekends as needed.

Salary:  $18.25 per hour